Health Safety Welfare Wellbeing and Fitness Manager

Based at: Fire Service Headquarters, Valley Road, Portishead BS20 8JJ (with flexibility to work from home/other locations)

Contract:            Permanent

Hours:                 37 hours per week

Salary:                 Hay 3 (£45,648 - £49,681 per annum)

Closing date:     Noon on Thursday 6th October 2022

 

We’re looking for an experienced Health Safety Welfare Wellbeing and Fitness Manager with proven ability in leading a small team and developing a comprehensive health, safety and wellbeing strategy.  This is an exciting role which presents the opportunity to further improve our health, safety and wellbeing culture.

 

The post holder will be the subject matter expert for health and safety matters and will be responsible for setting the strategy, providing professional advice and presenting detailed strategic reports to the Service Leadership Team, Board and Fire Authority which comprises of a number of Elected Members. This is a critical role responsible for continually improving the awareness of health, safety and wellbeing issues, championing a holistic approach to health with consideration to the roles of mental health and fitness and ensuring compliance with policies, procedures and legislation.  You will interact with staff and managers at all levels so must be able to build strong working relationships and communicate effectively and appropriately. 

 

You must possess a NEBOSH Diploma in Occupational Health and Safety or an NVQ Level 5 (or equivalent) along with significant experience of managing a health and safety department and operating at a strategic level.  You will be fully conversant with health and safety law, its interpretation and application within the workplace and have practical experience of overseeing an incident investigation process, providing advice and guidance concerning the completion of risk assessments and the completion of workplace inspections and audits.  You will also have experience of policy and procedure implementation, specifically how to develop and enhance a health and safety management system and the ability to extrapolate and analyse health and safety data and collate findings into detailed reports for presentation to Senior Managers.  The ideal candidate will also possess experience in designing and implementing employee wellbeing programmes and welfare support.  Full details on the role and requirements can be found in the job description. 

 

In return, we will offer you 26 days annual holiday (plus public holidays), enrolment into the Local Government Pension Scheme, and access to our Cycle to Work and Childcare Voucher schemes. Based at our newly developed Headquarters in Portishead, surrounded by a nature trail and memorial garden (for those quiet moments), you will also have access to kitchen, restaurant and coffee bar facilities, multi-gym, sports hall, and free parking.

 

This opportunity is open to hybrid working, giving you the flexibility to work from home in addition to Service Headquarters and other Avon Fire & Rescue Service sites.

 

Please note - as this post is based at our new Headquarters which we share with Avon & Somerset Police, the successful applicant will be required to undergo a security clearance check.

 

To see the full duties of the role and candidate criteria required please see the job description provided.

 

How to apply:

 

The job description and application is available to download on our website https://www.yesyoucan.careers/. Once you have read the job description please complete the application form telling us how you meet the requirements of the role - tell us how your skills, qualifications and experience match those required for this role, and provide examples wherever you can. The information you give us will assist us in our shortlisting process.

 

Completed applications must be submitted to Human Resources, Avon Fire & Rescue Service, Police & Fire Headquarters, PO Box 37, Valley Road, Portishead, Bristol BS20 8JJ by the closing date and time. Alternatively, you can email your application to recruitment@avonfire.gov.uk. Late applications will not be accepted. 

 

Please quote job reference number 4806 [JD number] on any communications. Thank you.

 

Job description

 

 
 

 

 

 

 

 

 

JOB DESCRIPTION

JOB TITLE:    Health, Safety, Welfare, Wellbeing and Fitness Manager

DIRECTORATE:     Service Delivery Support

                             

UNIT:                      Health, Safety, Welfare & Wellbeing & Fitness

                                                                                                        - Human Resources

POST NO:      4806

GRADE:                  H 3

     

 

 

1.         JOB PURPOSE

 

    1. To manage the Health, Safety, Welfare and Wellbeing department to ensure it operates efficiently and effectively in providing specialist advice, guidance and support to Service managers and employees to meet their legal requirements, minimise risks and develop safe working practices and wellbeing support.

 

    1. To provide professional advice and guidance and recommend strategic direction to Senior Management to assist the Service to discharge its legal obligations under Health,  Safety and Welfare legislation.

 

  1. Background

 

    1. Avon Fire & Rescue Service (AF&RS) serves the Unitary Authority areas of Bristol, Bath & North East Somerset, North Somerset and South Gloucestershire, with fire stations and office locations in each area.  It is a Combined Fire Authority, consisting of Members drawn from the above four authorities.  Our Service Headquarters are shared with Avon & Somerset Police at Portishead, Bristol. This role reports to the Director of Service Delivery Support.

 

    1. The Service Delivery Support Directorate is responsible for providing a range of support and advice to enable the effective and efficient operation of the wider Service.    This post heads up a small team of health, safety, wellbeing and fitness professionals and interfaces with all departments across the organisation. The successful post holder will be expected to undertake line management responsibilities.  

 

3.         MAIN DUTIES

 

    1. Provide professional advice, guidance and support, on all matters relating to health, safety and wellbeing, to the Service Leadership Board (SLB), Service Leadership Team, (SLT), managers and employees across the Service, to assist them to discharge their legal obligations under health and safety legislation.  

 

    1. Develop, implement and review health, safety and wellbeing policies, processes and procedures to ensure the Service continues to comply with legislative requirements and best practice. Support and advise on the completion of  risk assessments and implement practical and effective measures to ensure a safe working environment.  Recommend solutions to issues, improvement opportunities or new prevention measures.

 

    1. Monitor and review the effectiveness of health, safety and wellbeing strategies. Develop and recommend improvements or new strategies to:

 

  • ensure compliance with health and safety legislation, approved codes of practice, National Operation Guidance (NatOG) and the Fire Standards
  • minimise and manage risks
  • promote a positive, preventative health and safety culture and improve health and safety understanding, and
  • develop safe systems of work

 

    1. Develop and implement a robust health and safety management system, including policies, processes and procedures and safe systems of work. Monitor and review the management system and carry out periodic audits and inspections to ensure its effectiveness, making improvements as necessary.

 

    1. Prepare reports, briefings, and training interventions as necessary in response to health, safety and wellbeing matters and / or training needs requirements.

 

    1. Identify health, safety and wellbeing training and development needs across the Service. Design and deliver appropriate training solutions or manage their delivery in liaison with the Learning and Development department, ensuring they are of the required standard and meet our requirements.

 

    1. Co-ordinate the allocation of incident investigations and, where required, lead investigations into work related accidents, ill health, near misses and dangerous occurrences to manage risks more effectively and avoid repetition. Ensure records and incident monitoring systems are in place to support investigations and trend analysis of incident root causes.  Provide advice, guidance, and training to incident investigators alongside the ensuring monitouring systems such as vehicle CCTV and other evidence are in systems are in place.

 

    1. Direct, manage, motivate and support team members, maximising individual efforts in achieving department and corporate objectives and targets. Prioritise work and monitor and review individual and team performance to ensure continued efficient and effective support to the Service.

 

    1. Ensure Service objectives, measurable targets and budget plans (where applicable) are communicated effectively to all employees in the department. Re-assess priorities and identify employee training and development requirements through Personal Development Reviews (PDR’s) and performance review, in order to achieve objectives to the required standard and on time.

 

    1. Develop and maintain a suitable Health, Safety and Wellbeing Strategy, including a suite of relevant key performance indicators.  Carry out an annual performance review of health and safety and produce other management reports as necessary.

 

    1. Where necessary, prepare business cases for the Health, Safety and Wellbeing Department to ensure it continues to provide efficient, effective and relevant support which meets the existing and future needs of the Service and legislative requirements, whilst achieving best value for the Authority.

 

    1. Manage all budgets relating to the department ensuring compliance with financial regulations and Service policy and procedures. Control and monitor income and expenditure to avoid overspending and to achieve best value for the Service.

 

    1. Ensure effective consultation with our stakeholders, including Elected Members and Representative Bodies, through meetings, forums and the Health & Safety Committee structure. Provide support to the Head of Risk Reduction and Chair of the Strategic Health & Safety Committee as required.

 

    1. Maintain up-to-date knowledge on relevant legislation, research and best practice, by fostering and maintaining effective liaison and links with other FRS’s, professional and educational bodies, and other organisations that have an interest in, or an effect upon, health and safety.

 

    1. Represent AF&RS in matters of health, safety and wellbeing at internal or external meetings and forums as required.

 

    1. Manage and undertake project work or carry out research, as required, in order to seek solutions to known risks and to support the Service in discharging its legal obligations under health and safety legislation.

 

    1. Support the Information Governance team with the gathering of health, safety and wellbeing data and information in relation to the completion of subject access requests and freedom of information.

 

    1. Provide guidance and advice in respect to findings of Health, Safety and Wellbeing Impact Assessments.

 

    1. Oversee, and participate in, the compilation and preparation of management information and statistics from computerised and manual records, as required.

 

    1. Act as an expert witness on behalf of the Service, where required by the Court.  Provide evidence, where appropriate, to a formal tribunal, inquest, disciplinary or other hearing.

 

    1. Ensure that the department cooperates with, and provides assistance to, the nominated Insurers for the Service. This includes the gathering of essential information and evidence regarding personal injury claims, liaising with insurers regarding existing policies requirements and risk management frameworks.

 

    1. Provide support to AF&RS’ legal clerk and information governance teams in responding to received personal injury and other claims.

 

    1. Ensure all relevant health, safety and wellbeing information is disseminated to affected and interested parties using a variety of suitable and effective medium. Liaise with other Units/departments to establish and maintain effective links on health, safety and issues across the Service.

 

    1. Advise on, manage or undertake the procurement of equipment or services designed to improve health, safety and wellbeing, in accordance with our procurement policy and procedures.

 

    1. Manage the provision of mental health support services including trauma risk management, crisis management and welfare case support – this includes guiding and advising AF&RS’ Health and Wellbeing advisers in the execution of their responsibilities.

 

    1. Develop mental and physical wellbeing policies and procedures which encourage the holistic management of health, safety and wellbeing, helping AF&RS in being a healthy and supportive work environment. This includes the maintenance of the Mental Health Action Plan, Health, Safety and Wellbeing Policy and Health and Fitness Policy.

 

    1. Manage and oversee the fitness provision, guiding and advising AF&RS Fitness and Physical Wellbeing Adviser in the execution of their duties. This includes ensuring adequate procedures and processes are in place which support the annual fitness testing regimes, the escalation of overdue fitness tests and adherence to national fitness testing standards including those advised by the National Fire Chiefs Council, (NFCC).

 

    1. Work alongside the Human Resources, (HR), department in the development and implementation of preventive health and wellbeing support initiatives and concerning sickness absence, return to work and stress at work. 

 

    1. Work alongside the Head of HR in ensuring the counselling and mental health support provision remains suitable – this may include providing support to contract tenders, research and evaluation of suitable counselling providers and Employee Assistance Programmes.

 

    1. Provide advice and support to the HR department on reasonable adjustments concerning Health, Safety and Wellbeing – this may include preparing reports for review at Reasonable Adjustment Panels, (RAP), and attendance at RAP’s.

 

 

General

    1. Ensure you maintain an awareness of Health and Safety Regulations in relation to duties and tasks being undertaken and report any situations or incidents which could be considered hazardous.  All employees have a responsibility for their own safety and must not endanger that of colleagues/visitors in the workplace or the public.

 

    1. Ensure that, both in your dealings with other employees and with members of the public, you adhere to the principles and standards outlined in our Equality and Fairness Policy.  You are responsible for making your supervisor aware of literature, language or behaviour that offends against that policy and the dignity of personnel.

 

    1. In addition to the individual responsibilities above, you must ensure that your employees conform to the principles of Diversity, Inclusion, Cohesion and Equalities (DICE) and must confront incidents of behaviour that offend against those principles.

 

    1. Ensure that you and your staff perform all duties in accordance with the principles and requirements of Data Protection legislation.

 

    1. Carry out such other duties as may reasonably be required in relation to a post of this nature, without prejudice to the right to seek a re-evaluation of the post.

 

 

4.         QUALIFICATIONS & EXPERIENCE

 

            Essential

  • A minimum of a NEBOSH Diploma in Occupational Health and Safety (OH&S) or an NVQ level 5 in OH&S (or equivalent qualification).
  • Proven and significant experience of working within the health and safety field.
  • Experience of facilitating and embedding a preventative and proactive safety culture.
  • Proven experience in managing a health and safety team including motivating and developing staff, delegating, target setting and performance review.
  • An in-depth knowledge and understanding of health and safety law, its interpretation and application, and how legislation is enforced in the UK.
  • Experience in planning, implementing and monitoring a health and safety management system.
  • Experience in monitoring compliance with health and safety legislation.
  • Experience in collating, examining and storing evidence, including producing statistical analyses, in relation to investigating accidents, illness, incidents, near misses and dangerous occurrences.
  • Sound analytical skills when examining hazards, risks and solutions.
  • Ability to produce professional reports, codes of practice and training materials.
  • Ability to communicate effectively with people at all levels inside and outside the Service, both orally and in writing, including giving presentations and leading training sessions, with strong skills to influence and guide managers and other staff.
  • Proven experience in project management.
  • Experience in devising and delivering training to individuals and/or groups.
  • Proven organisational skills with the ability to work well under pressure, prioritise, manage workloads and work effectively as part of a team.
  • Computer literate with the ability to input, extract, manipulate and present information and statistics using appropriate software packages.
  • A current full driving licence, or the ability to arrange suitable alternative transport to travel to various work locations.

      Desirable

  • A degree or postgraduate qualification (or higher) in Occupational Heath and Safety, Law or equivalent.
  • Experience of dealing with the enforcing authority – Health and Safety Executive, (HSE)
  • Experience in health and safety within a Fire & Rescue Service and/or the ability to develop technical knowledge of the Fire Service.
  • Awareness and experience in improving or designing employee wellbeing programmes and support

 

5.         SUPERVISION AND WORK PLANNING

 

    1. You will receive overall direction on strategy and priorities from the Director of Service Delivery Support, to whom you report.  Within this framework you will be expected to use your expertise, experience and initiative in achieving service objectives and targets, with minimal day-to-day supervision.  You will agree objectives and performance targets for the Unit with the Director and keep them informed of progress and performance.

 

    1. You will be required to take steps to ensure adequate supervisory support including counselling support is in place for members of the HSW, HR and other departments who are in front facing wellbeing support roles

 

    1. You are responsible for the effective management of the Health, Safety and Wellbeing department, ensuring staff are suitably motivated, trained, organised and resourced to achieve set objectives and targets on time to the required standard.

 

6.         SPECIAL NOTES

 

    1. This post is designated as politically sensitive under the Local Government and Housing Act 1989 as the remuneration level exceeds spinal column point 44 or equivalent.  This means that unless exemption is obtained you are restricted from certain political activities.

 

    1. Although your post is based at a specific location, there may be times when in the interests of the efficiency of the Service, you are required to work from a different workbase, for which appropriate allowances will be made available.

 

    1. Due to the nature of this post, you must have a flexible approach to your work, which may involve occasionally working outside normal working hours as necessary, for which mutually agreed compensatory time-off will be given.

 

    1. Your duties will require you to travel within the Service area. You may also be required to travel to other locations outside the area to represent AF&RS regionally or nationally. Pool cars available.

 

    1. You may be required to wear clothing suitable to the type of work you are undertaking, which may include branded or protective clothing as deemed appropriate by your line manager.

 

 

 

 For the use of the Human Resources Unit only:

 

 Date approved: Updated May 2022    

 

 Date effective:            

To be signed by postholder:

 

 Received:

 

 Date:

                                                                                                                               

 

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